Wearers answer
A link or a QR code, a few questions on phone or computer. No photo needed.
- Home
- Solutions
- WeeFizz PRO
- PPE guides
- PPE issue record
PPE guide · Free templatePPE issue record.
Who received what, in which size, and when to replace it. The Excel template is free.
- Free .xlsx template
- France and Great Britain
- No sign-up
In short
What is a PPE issue record?
In short: a PPE issue record tracks, for each wearer, the equipment issued: product reference, size, quantity, date of issue, replacement date and signature. French law does not require it under that name, but it shows that the employer supplies suitable PPE free of charge and replaces it, as the Labour Code requires. Other countries have their own rules.
French legal framework
What French law asks of the employer.
Six articles of the French Labour Code (Code du travail), and what they mean for the record.
| Article | What it provides | On the record |
|---|---|---|
| L4122-2 | Health and safety measures at work entail no financial cost for workers. | No deduction or contribution from the wearer. |
| R4321-4 | The employer provides suitable PPE and, where work is unhealthy or dirty, workwear. It ensures they are actually used. | The PPE for the job role, and clothing when required. |
| R4323-91 | PPE suits the risks and working conditions, and must be wearable, after adjustment if needed, in a way compatible with the work and ergonomics. | The size and reference of each item. |
| R4323-95 | PPE is supplied free of charge by the employer, who keeps it working and hygienic through the necessary maintenance, repairs and replacements. | Date of issue and replacement date. |
| R4323-96 | PPE is for personal use. Successive use requires hygiene measures. | One named row per wearer. |
| R4323-97 | The employer sets, after consulting the works council (CSE), the conditions under which PPE is provided and used, including how long it is worn. | The job role, which determines the allocation. |
The employer also informs wearers of the risks covered and the conditions of use and provision (R4323-104), writes instructions for use (R4323-105) and trains wearers, with practice in wearing the equipment if needed (R4323-106).
Outside France: other countries have their own rules. In Great Britain, the Personal Protective Equipment at Work Regulations 1992 require suitable PPE, capable of fitting the wearer correctly. Since 6 April 2022, the 2022 amendment extends these duties to limb (b) workers, and HSE states that workers cannot be charged for the PPE they need. Check the rules that apply to you.
Contents
The 11 columns of a useful record.
- The wearer. Name, employee ID, site and job role.
- The equipment. The PPE item, the supplier reference, the size and the quantity.
- The dates. Date of issue and planned replacement date, according to the manufacturer's instructions and your rules.
- The signature. The wearer signs on issue.
Record the size from the supplier's size chart for the product issued, not a "usual" size: an M is not the same from one supplier to another. Reference points: glove sizes, safety shoe sizes.
Free template
The Excel template, ready to fill in.
| Wearer | Employee ID | Site | Job role | PPE item | Reference | Size | Quantity | Date of issue | Replacement date | Signature |
|---|---|---|---|---|---|---|---|---|---|---|
| First name Surname | 000123 | Site A | Order picker | Cut-resistant gloves | Supplier ref. | 9 | 2 | DD/MM/YYYY | DD/MM/YYYY |
50 rows ready, frozen header, filters, date and quantity checks, landscape layout for printing. A "How to use" tab recalls the French articles and the British regulations cited. The template is not legal advice. French version (.xlsx).
WeeFizz PRO
Less data entry, accurate sizes.
Filling in the "Size" column is often the longest part. WeeFizz PRO automates this part of the allocation.
The size is calculated
WeeFizz calculates the size with no photo needed, from a few answers, in the real size chart of each product.
The export is ready
Each site approves online. The consolidated export gives wearer, site, reference, size and quantity.
WeeFizz does not manage stock, does not place orders with suppliers and does not replace your ERP. See the allocation software and the PPE size guide.
Frequently asked questions
PPE issue record: your questions.
Is a PPE issue record mandatory?
In France, no article of the Labour Code requires a document called a "fiche de dotation" (issue record). However, the employer must supply PPE free of charge, maintain and replace it (article R4323-95) and inform wearers (article R4323-104). A record signed on issue helps show this. Other countries have their own rules: check those that apply to you.
Can the employer charge employees for PPE?
In France, no: PPE is supplied free of charge by the employer (article R4323-95) and health and safety measures must not entail any financial cost for workers (article L4122-2). In Great Britain, HSE guidance states that workers cannot be charged for the PPE they need to do their work.
What should a PPE issue record contain?
The wearer and their employee ID, site and job role, then for each item: the PPE, the product reference, the size, the quantity, the date of issue, the planned replacement date and the wearer's signature.
Can PPE be shared between several employees?
Under the French Labour Code, PPE is for personal use. If the nature of the equipment and the circumstances require successive use by several people, the employer takes measures so that it causes no health or hygiene problem (article R4323-96).
What changed in Great Britain in 2022?
The Personal Protective Equipment at Work (Amendment) Regulations 2022 came into force on 6 April 2022. They extended employers' and employees' PPE duties to limb (b) workers, typically people in casual or irregular work. They do not apply to the self-employed.
Is the WeeFizz template free?
Yes. The Excel template can be downloaded freely from this page, with no sign-up. It is not legal advice tailored to your company.
Sources: French Labour Code on Légifrance, articles L4122-2, R4321-4, R4323-91, R4323-95, R4323-96, R4323-97, R4323-104, R4323-105, R4323-106, text checked on the Code du travail numérique (in French); INRS, ED 6509 (June 2025, in French); Personal Protective Equipment at Work Regulations 1992, regulation 4 (legislation.gov.uk); HSE, PPE at Work (Amendment) Regulations 2022. Checked on 11 October 2026.
WeeFizz PRO
Allocations in the right size, with no re-keying.
Show us your items and size charts: we will show you a campaign set up for your sites.
